Privacy Policy

FSB Awards Privacy Notice

We, Our, Us, FSB – refers to The National Federation of Self-Employed & Small Businesses Limited
You, Attendee – refers to those booking for and attending an FSB awards ceremony
FSB Volunteer – refers to an FSB member who volunteers to support the activities of the FSB
FSB Membership Advisor – a self-employed person who is contracted to the FSB to sell FSB membership
Awards – refers to an awards ceremony organised by FSB
Website – www.fsbawards.co.uk built and hosted by Pixl8 Interactive Limited on behalf of FSB
Pixl8 – refers to Pixl8 Interactive Limited
Data Protection Legislation - all applicable privacy and data protection laws including (i) the General Data Protection Regulation ((EU) 2016/679), the Data Protection Act 2018 and any further or additional national implementing laws, regulations and secondary legislation in England and Wales relating to the processing of Personal Data and the privacy of electronic communications, as amended, replaced or updated from time to time, including the Privacy and Electronic Communications Directive (2002/58/EC) and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2003/2426). 

Changes to this Privacy Notice and your duty to inform us of changes

We keep our privacy policy under regular review. This version was last updated on 31 July 2018. 

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Personal Data we receive

FSB may request from you, via Pixl8, the following personal data:

  • Identity data (including your first name, last name, maiden name, username, marital status, title, date of birth and gender);
  • Contact data (including your billing address, delivery address, email address and telephone contact numbers);
  • Financial data (including bank account and payment card details);
  • Membership data (including confirmation as to whether or not you are an FSB member and your FSB membership number);
  • Profile data (includes your username and password, purchase history, preferences, feedback and survey responses);
  • Transaction data (including details about payments to and from you and details of other products and services you have purchased from us);
  • Technical data (including your internet protocol (IP) address, your login data, time zone setting and location);
  • Marketing and Communications data (including your preferences in receiving marketing from us and/or third parties and your communications preferences);
  • Your consent, which may be withheld or withdrawn at any stage, to take images and video of you at the Awards
  • Any relevant dietary requirements
  • Any relevant access requirement

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. 

How your personal data will be used?

  1. We will only use your data in circumstances where the data protection legislation allows us to. Most commonly, we will use your personal data in the following circumstances:
    a.    Where we need to perform a contract we are about to enter into or have entered into with you
    b.    Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
    c.    Where we need to comply with a legal obligation;
    d.    Where you have given us your explicit and informed consent to do so.
    We have set out below, in a table format and within the numbered paragraphs thereafter, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

2.     We’ll keep and use it to enable us to run the Awards and manage our relationship with you effectively, lawfully and appropriately. This applies when you register for the Awards, whilst you’re at the Awards and after the Awards in line with our wider member privacy policy. This includes using information to enable us to comply with the Awards terms and conditions, to comply with legal requirements, to pursue the legitimate interests of FSB and protect our legal position in the event of legal proceedings. If you don’t provide this data, we may not be able in some circumstances, to comply with our obligations and we’ll tell you about the implications of that decision.

3.    When registering to attend the Awards via Pixl8, you give your consent for Pixl8 to share your data with FSB (Please refer to Pixl8’s Terms & Conditions) and for us to use this data to keep you informed about those specific Awards and any subsequent Awards that we believe would be relevant to your interests. Whist registering for the Awards, we will also ask if you are a member of the FSB. If not, and if you give your consent, we will contact you to provide information about the benefits of joining the FSB.

4.    For reasons such as security and health and safety, we may share the data you’ve provided with the venue hosting the Awards. This will always be limited only to data required for specific purposes. For example, if you have specified dietary requirements or food allergies we will pass on your name and request to the venue. 

5.    We will ask for your consent to take pictures or record video of you at the Awards and use these on social media, the website, event and/or Awards marketing or in a press release to promote our activities. We will only do this if you provide your consent at the time of booking. If you wish to withdrawn your consent for us to use images/video of you please email data.controller@fsb.org.uk with your name and the Awards at which the image was taken.

6.    If there is a requirement to process special categories of personal data relating to your racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, biometric data or sexual orientation, we’ll always obtain your explicit consent to that unless this is not required by law or the information is required to protect your health in an emergency (for example, where we request your dietary requirements and/or your access requirements). Where we are processing data based on your consent, you have the right to withdraw that consent at any time. 

7.    We will sometimes share your data with FSB Volunteers, who may be providing support at the Awards. This would include registering attendees to ensure we know who has attended. Where we need to do this we will ensure that appropriate confidentiality agreements are in place, as well as data destruction agreement from the FSB Volunteer.

8.    If, in the future, we would like to process your personal data for a purpose other than that which it was collected for, we’ll provide you with information about that and request your consent before doing so.

Marketing 

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

Promotional offers from us 

We may use your Identity, Contact, Technical and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing). 
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not subsequently opted out of receiving that marketing.

Third-party marketing 

We will get your express and informed opt-in consent before we share your personal data with any third party for marketing purposes. 

Opting out    

You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and adjusting your marketing preferences. 

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us other than in accordance with this privacy notice.

What we do NOT do with your personal data

FSB will not provide your personal data, received by FSB from Pixl8 in accordance with the terms of this privacy notice, to third parties (other than those specified within this privacy notice) without your explicit and informed prior consent.

International Transfers

We do not transfer your personal data outside either the United Kingdom or European Economic Area (EEA)
OR    
Many of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the United Kingdom and the EEA. 
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: 

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission;
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe;  
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Your Rights

Under the data protection legislation you have a number of rights with regard to your personal data. You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. 

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: 

  • If you want us to establish the data's accuracy.
  • Where our use of the data is unlawful but you do not want us to erase it.
  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims. 
  • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. 
  • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. 

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Identity and contact details of controller and data compliance advisor

The National Federation of Self Employed and Small Businesses Limited is the controller of data for the purposes of the data protection legislation.

If you have any concerns as to how your data is processed you can contact our data compliance managers at data.controller@fsb.org.uk, or you can write to us at:

FAO Data Compliance Manager
National Federation of Self Employed and Small Businesses Limited
Sir Frank Whittle Way
Blackpool FY4 2FE